1. Overview

CookPilot (“we,” “our,” or “us”) provides a mobile and web application (“the App”) that helps users collect, edit, and organize recipes. This Privacy Policy explains how we collect, use, and protect your personal information when you use CookPilot.

By using CookPilot, you agree to this Privacy Policy. If you do not agree, please discontinue use of the App.

2. Information We Collect

We collect the following types of information to provide and improve our services:

a. Information You Provide Directly

  • Account information: If you create an account, we may collect your name, email address, and password.

  • Recipe data: When you save or edit recipes, we store recipe titles, ingredients, steps, notes, and any links you add.

  • Uploaded content: If you choose to upload images or personal notes, those are stored securely in Firebase Storage.

  • Shopping list items: Items you add to your grocery or ingredient list.

b. Information Collected Automatically

  • Usage data: We collect anonymous data about how you use CookPilot (e.g. app screens visited, buttons tapped).

  • Device information: Device model, operating system version, and unique identifiers to help diagnose issues.

  • Crash reports and analytics: We may use Firebase Analytics or Crashlytics to monitor app performance and stability.

c. Information from Third Parties

  • AI processing: If you use the “Edit with AI” feature, anonymized recipe text may be sent to a third-party AI API (such as OpenAI) for processing. We do not send personally identifiable information with these requests.

  • Linked recipe sources: When you save recipes from external websites, we store the link but do not control or store the content on those websites.

3. How We Use Your Information

We use collected information to:

  • Provide, maintain, and improve CookPilot’s features

  • Sync your saved recipes and preferences across devices

  • Respond to support requests or bug reports

  • Personalize your experience within the app

  • Conduct internal analytics to improve performance

  • Ensure compliance with legal obligations and protect against misuse

We do not sell your personal information.

4. How We Share Information

We only share information in the following cases:

  • Service providers: With trusted partners like Firebase (Google LLC) who help us store data securely.

  • AI processing: With our AI API provider (e.g. OpenAI) to process your recipe text when requested by you.

  • Legal compliance: When required by law, regulation, or valid legal request.

  • Business transfers: In the event of a merger or acquisition, we may transfer information to the new entity, provided that privacy standards are maintained.

We do not share personal data with advertisers or data brokers.

5. Data Retention

We retain your data as long as your account is active. You may delete your account at any time, and your data will be permanently deleted from our databases within [30] days.

Cached or backup copies may persist temporarily for security or recovery purposes.

6. Your Rights and Choices

Depending on your location, you may have the right to:

  • Access a copy of your personal data

  • Request correction or deletion of your information

  • Withdraw consent for data processing

  • Request a copy of your data in a portable format

To exercise any of these rights, contact us at [[email protected]].

7. Security

We take appropriate technical and organizational measures to protect your data, including:

  • Encryption in transit (HTTPS) and at rest (Firebase encryption)

  • Authentication and access control for database access

  • Regular security reviews and updates

However, no system is completely secure, and you use CookPilot at your own risk.

8. Third-Party Links

CookPilot may display links to third-party recipe websites. We are not responsible for the privacy practices or content of those sites. You should review their privacy policies before sharing personal information with them.

9. Children’s Privacy

CookPilot is not intended for children under 13. We do not knowingly collect or store personal information from children. If we become aware of such data, we will delete it promptly.

10. International Data Transfers

If you are located outside the United States, please note that your data may be transferred to and processed in the U.S., where data protection laws may differ from those in your country.

11. Changes to This Policy

We may update this Privacy Policy occasionally. The “Last updated” date at the top will reflect the latest version. Continued use of CookPilot after updates constitutes acceptance of the revised policy.